A screen in a meeting room can be used for presentations, video conferences, reports and collaborative document work. But screen size alone is not enough: the image should be clearly visible from every seat at the table, while the equipment should not block walkways or interfere with the meeting.
Office layouts can also change. Today, the room may be used for a six-person meeting; tomorrow, for team training; and a week later, the screen may be needed in another office. In situations like these, a fixed wall mount is not always the most practical solution.
Below, we explain where to place a screen in a meeting room and what to consider when choosing a mobile TV stand for office use.
Where to Place the Screen
In a rectangular meeting room, the screen is usually positioned near the short wall, facing the main section of the table. This allows participants to look straight ahead instead of turning to the side throughout the meeting.
Ideally, the centre of the screen should align with the centre line of the table. If the display is noticeably offset, participants on one side may have to turn their heads more, and parts of the screen may be blocked by other people or laptops.
When choosing the location, check visibility from at least three positions:
- the seat closest to the screen;
- the seat furthest from the screen;
- the outermost seats on both sides of the table.
The entire screen should remain visible without participants having to lean or look around other people.
In a small meeting room, the stand can be placed near the end of the table. In a larger meeting room, it can be moved slightly further back to maintain a comfortable viewing distance from a large screen. For more information about screen size, viewing distance and display placement, see ‘How Far Should You Sit from a TV? Screen Size Guide and Placement Tips’.
In an office, the screen is generally best positioned slightly above table level so that the image remains visible to everyone in the meeting.
What to Consider When Choosing the Screen Height
A screen that is too low may be partially blocked by laptops, video conferencing equipment or people sitting at the table. If the display is positioned too high, participants have to keep looking upwards.
When adjusting the height, do not focus only on the person sitting directly in front of the screen. Check the viewing line from the furthest seats and from positions at the sides of the table as well.
The right screen height also depends on the type of meeting:
- for a standard meeting, adjust the screen for seated participants;
- for a presentation, it can be positioned higher;
- when working with an interactive display, the screen should be accessible to a person standing in front of it;
- during video conferences, the camera position also needs to be considered.
If the meeting room is used in different ways, a fixed screen height may not be enough. A mobile TV stand allows you to select a suitable installation height in advance, while a motorised model makes it possible to change the height for each specific meeting.
Why a Mobile TV Stand Works Well for a Small Business
For small and medium-sized businesses, a meeting room is not always a dedicated space with a permanent layout. Meetings may take place in an executive office, an open workspace, a training room or any available office.
A mobile TV stand on wheels makes it possible to use one screen in several spaces. After a meeting, the stand can be moved to another room or wheeled against a wall to free up space.
This solution is especially useful when:
- the office is rented and drilling into the walls is undesirable;
- the room layout changes regularly;
- several teams share the same screen;
- the meeting room also serves as a training or presentation space;
- a heavy interactive display is used in the office;
- the display height needs to be adjusted;
- the location of the next meeting is not known in advance.
A mobile stand can also simplify equipment upgrades. When replacing a TV or display, there is no need to relocate a wall mount and repair the wall finish afterwards.
Where to Position a Mobile TV Stand
Wheels provide freedom of movement, but during a meeting, the stand should remain in a stable and safe position.
Choose a location where the stand:
- does not block the door;
- does not narrow the main walkway;
- does not prevent participants from getting up from the table;
- is located near a power socket;
- is not exposed to direct sunlight;
- is clear of the door’s opening arc;
- allows the camera to capture all participants.
After moving the TV stand into position, lock the wheels. Power and connection cables should not run across walkways. If the socket is far away, plan for a floor cable protector or reposition the stand in advance.
Before finalising the set-up, perform a simple test: open a presentation with small text and check the screen from every seat. If some elements are difficult to read or part of the display is blocked, adjust the distance, height or angle.
How to Choose a TV Stand for a Meeting Room
The right model depends on the screen size and weight, the size of the room and the type of meetings held there.
For a Small or Medium Meeting Room
For small and medium-sized meeting rooms, mobile stands designed for TVs and professional displays in common screen sizes are usually suitable. When choosing a model, consider its load capacity, height adjustment range, cable management options and the ability to install additional video conferencing equipment.
This type of set-up works well for presentations, document sharing and online meetings, while allowing the screen to be moved between rooms when needed. For example, the ONKRON TS1551 can be considered for these applications.
For a Large Screen
A spacious meeting room or conference hall may require a stand designed for a larger and heavier screen. In this case, a stable base, sufficient load capacity and suitable height adjustment are especially important so that the image remains clearly visible even from the furthest seats.
These stands can be used not only in meeting rooms but also in classrooms and presentation areas. One option for a large screen is the ONKRON TS1871.
For Interactive Displays and Different Meeting Formats
If the same room is used for meetings, training, presentations and collaborative work at the screen, consider a stand with height adjustment. Motorised models are particularly convenient because the screen position can be changed depending on whether participants are seated, giving a presentation while standing or working with an interactive display.
The ONKRON motorised TV stand collection includes options for different screen sizes and applications, including the ONKRON TS1991E, which allows the screen height to be adjusted using a remote control.
For Especially Heavy Professional Displays
For large professional and interactive displays, it is better to choose a reinforced stand with a high load capacity and stable construction. Also consider the base dimensions, supported VESA patterns, cable management options and features that help keep the equipment safe in shared workspaces and public areas.
These solutions are particularly relevant for large meeting rooms, training centres and spaces where different teams use the screen regularly. For heavy equipment, one option is the ONKRON TS2821.
What to Check Before Buying
Choosing a stand based only on screen size is not enough. Before ordering, check several important specifications.
Screen Weight
The weight of the TV or display must not exceed the stand’s maximum load capacity. If a camera, shelf, mini PC or other equipment will also be installed on the stand, follow the manufacturer’s requirements for the total load.
VESA Pattern
VESA refers to the distance between the mounting holes on the back of the screen. The stand’s supported VESA pattern must be compatible with the TV or interactive display.
Screen Size
Screen size affects not only compatibility but also the stability of the entire set-up. A large display should not be installed on a stand that is not designed for its dimensions, even if its weight is within the stated limit.
Height Adjustment
Determine whether a one-time manual adjustment is enough or whether the screen position will need to be changed regularly.
For a dedicated meeting room, mechanical adjustment may be sufficient. For a multi-purpose room, a motorised TV stand may be more convenient.
Base Size
Measure the available space near the wall and the width of the walkways. Also check whether the stand with the screen installed can pass through doorways and between pieces of furniture.
Shelves and Equipment
Video conferencing may require a camera, laptop, mini PC, soundbar or control unit. Decide in advance where each device will be placed.
Cable Management
Cables should be secured neatly and should not become stretched when the stand is moved or the screen height is adjusted. Cable channels inside the stand columns help keep the meeting room looking organised and protect connections from being accidentally unplugged.
For a more detailed checklist covering screen size, VESA, load capacity and adjustment type, see ‘How to Choose a TV Stand?’.
How to Prepare the Screen for a Meeting
To avoid having staff reconfigure the meeting room from scratch every time, it helps to establish a standard set-up process.
- Move the TV stand to the selected location and lock the wheels.
- Set the screen at a height where it is visible to all participants.
- Check the presentation from the furthest seat.
- Connect the laptop or mini PC.
- Make sure the camera captures the entire table.
- Check the audio and access to a power socket.
- Secure cables in cable channels or clips.
- Keep the walkways around the stand clear.
If the screen is heavy, it is better to install the display and complete the initial assembly with two people. Instructions, mounting fixings and Allen keys are included with most ONKRON stands; the installation process is explained in more detail in ‘How to Install a TV Stand: Step-by-Step Guide’.
Final Thoughts
A meeting room screen should be visible from every seat, stay clear of walkways and suit the meeting format. In a dedicated room, a wall mount can handle this task. For a small business, however, a mobile TV stand often provides greater flexibility. It can be moved between offices, adapted to different seating arrangements and used without drilling into walls.
Mobile models are suitable for standard presentations and video conferences, while motorised stands are better suited to interactive displays, training sessions and multi-purpose rooms with different set-up requirements.
The ONKRON mobile TV stand collection includes mobile and motorised solutions for small meeting rooms, spacious meeting areas and multi-purpose office spaces.
